Default Main Template

From the Regatta Coordinator

I would like to welcome you to the Brentwood Regatta web site. This year marks the 47th year that the school has hosted this prestigious junior regatta. Every year the regatta grows with over 1600 athletes and coaches traveling from the United States and all parts of British Columbia to participate.

On behalf of the staff, students and rowing coaches at Brentwood College School I would like to invite you to our regatta. Please join us for a great weekend of racing, entertainment, and the Brentwood Student Art Show. I look forward to saying hello to coaches and parents from previous years and meeting those of you who are coming here for the first time.

See you at the regatta.

Debbie Sage
Head of Rowing & Regatta Coordinator
email Debbie

Regatta Information

Racing ProceduresCourse RulesBoat Routes on Campus
Weigh-InsDaily ScheduleConduct
Prizes and PresentationsMealsAccommodation
Equipment AssistanceInformation CentreThe Green Regatta
Brentwood Logo

Equipment assistance

Brentwood will do its utmost to assist crews traveling from afar but, it must be understood that clubs should provide and be responsible for their own equipment as far as possible.

Meals

Meals are available in the  school dinning room but must be booked in advance. There will be no refund on unused meal tickets. Meals can be pre-booked on the Regatta Data System when doing entries.

Dinner will be available on Friday and Saturday evenings at a cost of $16.50. Dinner runs 5:00 pm - 8:30 pm.

Breakfast will be available Saturday and Sunday mornings from 6:30 am to 9:00 am at $12.50.

Lunch on Friday and Saturday from 12:00pm - 2:00pm at a cost of $13.50.

Sunday buffet lunch

Athletes and Coaches, only, are cordially invited to attend a buffet lunch following the last race on Sunday, as guests of Brentwood College.

*There will be a limited number of meal tickets available for purchase at the School Reception desk for parents or guests who would like to dine with us. The cost of these tickets are:

Breakfast $13.00, Lunch $14.00 and Dinner $17.00

Information Centre

The Information Centre is located outside the Staff Lounge, main Administration Block, to assist with all coach queries.

There will be an accounting desk in the Information Centre. All entry fees and meal payments should be made to the accountant there.

 

Conduct

In accordance with the latest Rowing Canada Rules of Racing, foul or abusive language/conduct from athletes, coaches, or supporters could result in disqualification for the club concerned.

No alcohol, drugs or smoking are allowed on the school grounds.

We will apply these rules to all Brentwood facilities. No tolerance will be accepted. Any violation will result in the immediate removal of the club concerned and the club will be suspended from the regatta for the following year.

We would like to remind our visitors that this is our home and we would appreciate your respect of the staff and facilities.

All pets must be on a leash and the owners are responsible for cleaning up after their pets.

Weigh-Ins

When you have made your entries via the online system, and correctly entered all of your athlete data, then all you have to do is bring your crews to the weigh-in room at the correct time to complete the process.

If you have not completed your athlete information correctly through the online system, you will be asked to leave the weigh-in centre to fill out the information and then return to have your crews go through the process.

All lightweights and coxswains must weigh-in in their club racing uniform from 1:00 pm - 5:00 pm on Friday. This procedure will take place in the Physics Labs, located in the lower hallway of the Administration Complex.

Coxies and crews arriving on Saturday can be weighed in the Regatta Centre located on the main floor of the academic block between 9:00am and 11:00am on Saturday.

Any crews that arrive on Thursday night will be weighed in at that time and help us relieve the congestion at the weigh-in room on Friday. Please see Debbie Sage when you arrive to have this process completed.

Weigh-In Schedule

  • Events #1-13 at 1:00 pm
  • Events #14-26 at 2:00 pm
  • Events #27-39 at 3:00 pm
  • Events #40-50 at 4:00 pm

Weigh-In Notes

  • One weigh-in only is allowed and will hold for the duration of the regatta.
  • A coach must accompany each lightweight crew and coxswain during the weigh-in procedure.
  • Crews arriving on Saturday may weigh-in on Saturday morning from 9:00 - 11:00 am.
  • Please note: ID bracelets will be used for weigh-in procedures this year. No new bracelets will be issued and all rules regarding identification of lightweights and coxswains will be adhered to.
  • If a crew does not make weight they will be considered to be exhibition and will only row in the heat. They will not advance to the next race and points will not be awarded.

Boat Routes on Campus

On your way to the race...

  • All boats must proceed bow first to the out dock by the route marked.
  • Oars must travel with the boat.
  • Stop at the bow marker table located at the top of the out dock.
  • Coxies check in at the marker table to show their wristband and have their boat checked for safety equipment. All boats must have a bow ball, lane marker holder and quick release safety shoes.
  • When the boat has been cleared the coxie will receive a lane marker and will proceed to the out dock.
  • Please be quick on the out dock. You have 1 minute to get your crew off the dock. This is not the place to be doing last minute adjustments.

After your race...

  • Make sure that your crew is met by people from your club who can bring your shoes and take your oars.
  • Please do not waste any time on the dock. You have one minute to clear the dock.

Course Rules

  • When leaving the dock travel to the start line on the shore side of lane #1, between the marina and the racecourse. Do not row up the course.
  • Once you have passed the marina you must not stop until you are past the start line. You should be aware that at low tide it is very shallow in this area. You must not practice starts until you have gone beyond the start line.
  • In the warm up area, the traffic pattern is counter clockwise around the orange markers. Do not go past the bright green triangle buoy.
  • You need to be lining up at the green marshaling buoy 10 minutes before your race. You need to be locked into the gates at 2 minutes before your race.
  • When you have finished your race, row well past the finish line into the bay. Return to the dock on the shore side of the red buoy of the finish line. Make sure you listen to the dock marshals and do exactly as they ask.
  • The changeover dock is for hot seating only. Do not take boats out of the water from this dock.

Prizes and presentations

Gold, Silver and Bronze medals will be awarded on all Finals. Many races also carry one or more trophies which winning crews are asked to return, immediately after presentation, to the Presentation Podium.

As soon as possible after each race, second and third place medallist will pull into the IN DOCK where the medals will be presented to the athletes SEATED IN THEIR SHELL. After presentation, silver and bronze medallists are asked to remove their shells as quickly as possible from the IN DOCK Area.

First Place Gold Medallists will pull into the IN DOCK, take their shell out of the water, and proceed immediately to the Presentation Podium. The shell can be placed in the area reserved for winning crews only. Photographs may be taken by parents/fans at this time. After the presentation, gold medallists are asked to remove their shell as quickly as possible so that the next winning shell has a place to be stored.

Note to all crews

Beside the awards tent, a space is provided for the shell and oars of the winning crew of each final, for their use while being presented their medals. This area is not for general use. Thank you.

Racing Procedures

The information given below is provided for coaches and athletes, from Rowing Canada Aviron Rules of Racing, to assist their crews in interpreting the Umpire's commands during racing. The format for lodging of protests is provided so all crews are aware of the correct procedure in the event such a situation occurs.

All races will start on time. A race cannot be held for a late arrival, except in extraordinary circumstances.

Equipment

All shells must be fitted with a bow ball and bow clip. Boats with flexible shoes must have properly adjusted heel ties, 7cm maximum length. All these will be checked at the dock. Boats not meeting these safety requirements will not be allowed on the water until they are fixed.

The Start

What follows is an explanation of procedures so that all competitors will be familiar with the start.

Elements of the Start

The two minute warningWhen the starter announces 'two minutes' all crews should be at the start line, if starting platforms are in use, the crews should be held by the boatholder by the time this announcement is made. Any crew not at the start line (and being held in place if appropriate) should be assessed a warning for late arrival at the start. Crews should be ready to race within the two minutes indicated by the starter.
Alignment of the shellsThe aligner controls this process. When the aligner considers the alignment to be good, this is passed to the starter in a variety of ways: the aligner can raise the white flag, or make the announcement 'I have alignment', or do both.
The roll callThe starter does the roll call. Note that the roll call consists solely of announcing the name of the crew - this is not a question, and the starter will not be waiting for a response from the crew. In addition, once the starter has commenced calling the roll, a hand raised in a shell will be ignored.
"Attention"The starter will make one further check along the length of the start line to ensure that alignment is still correct, and that there is nothing that would prevent a start. The starter then announces 'ATTENTION'.
Raising of the flagThe starter will then raise the red flag.
The pauseThe starter will then pause for a variable length of time.
The start commandThe starter will give the start command by announcing 'GO'. At the same time, the starter will drop the red flag.

During the Race

A red flag means stop rowing.

If a crew is about to interfere with another by its wash or by leaving its lane, the Umpire shall raise the white flag, call to the crew at fault, indicating the required change of direction by lowering the flag to one side. In principle, the Umpire may not steer a crew unless there is an obstruction in its lane.

Breakages

Rowing Canada Rules of Racing apply, twenty-second breakage rule.

At the Finish

As each crew crosses the finish line, a horn will sound. A white flag raised at the end of the race indicates the race was in order. A red flag raised means an objection has been lodged.

Objections / Protests

Objections (a) must be made initially, on the water, to the Umpire; (b) the protest must be then submitted by the coach, and in writing, together with a $100.00 protest fee, to the Head Umpire from Rowing BC. This fee will be refunded only if the protest is upheld.

Should the Umpire consider the race to not have been properly run, the Umpire shall raise the red flag, consult, when appropriate, the objecting crew, and go to the judges at the finish in order to give them any necessary explanations. If a crew considers they have suffered interference during a race, the coxswain must raise a hand immediately after finishing the race. After an explanation has been given to the Umpire, a written submission stating the facts and reasons for the protest, signed by the crew's coach, must be submitted to the Head Umpire, accompanied by a deposit of $100.00 (Canadian Funds). These funds will be refunded if the protest is upheld, but will not be refunded if the protest is dismissed. 

The Chief Umpire will neither consider or accept the submission of GoPro or cell phone video as part of an objection or protest.

 

 

Daily Schedule

Friday, April 28th

  • On arrival, a representative should report to the Information Center located in the main Administration Block to register and pick up the information package for his/her Club.
  • 12:00 pm - Coaches/coxswains' meeting (to be held in the Bunch Theatre located at the south end of the school grounds).  All clubs must have a representative present.
  • 1:00 pm - 5:00 pm - weigh-in (located in the Science Labs in the lower hallway of the Administration Complex.)
  • 2:00 pm - 8:00 pm - Heats begin for event group A. Racing will continue until nearly dark.
  • 10:00 pm - Campus curfew, lights out by 10:30pm

Saturday, April 29th

  • 7:00 am - Heats for event group C
  • 7:30 am - Remaining heats then finals of event group A, followed by heats for event group B.
  • 8:00 pm - Race schedule concludes for the day.
  • 10:00 pm - Campus curfew, lights out by 10:30pm

Sunday, April 30th

  • 7:00 am - Finals for event group C
  • 7:30 am - 1:00 pm: any remaining heats, followed by finals for event group B
  • 11:30 am - 2:00 pm - BUFFET LUNCH for all competitors, coaches, umpires, & visitors.

Accomodation

On Campus

Brentwood will provide gym space as far as possible on campus at $18 per person per night (not including coaches). Our capacity for this service is 700 athletes, so make your requests early and accurately as we will close the registration for this when we meet our limit. Adult supervision of athletes from each club must be provided at all times in the sleeping areas. Failure to provide the required supervision will mean that your athletes will have to leave and make other arrangements.

This fee is to cover the considerable janitorial expenses. Otherwise, there are many bed & breakfasts and motels situated close to the school or in Duncan.

In the Area

Please email the Cowichan Bed & Breakfast Association (info@staycowichan.com) for more information or visit the CVRD accommodation page

The Green Regatta

Helping our Community

Building on the efforts of the previous Brentwood Regattas, we are once again promoting a comprehensive "Green" regatta. With the support of the local regional district and the help of a local Scout group and everyone who attends, we hope to significantly reduce the environmental impact of this huge event.

Everyone who attends, athletes, coaches, spectators and vendors can help to "make a difference" by observing the product selection, recycling and garbage sorting guidelines laid out in these pages and on campus once they have arrived.

At the end of the weekend, if any Crews have left over non-perishable food, the food can be dropped off at the on the bench outside the dining hall and will be taken to the local food bank.

Vendor and food tent product selection

With over 1600 athletes on site, food is one of the biggest items on campus. Along with the food comes utensils and serving solutions and, inevitably, a wide range of items that need to be disposed of. We ask all locations serving food on campus to try and observe these guidelines to help us reduce the amount of garbage heading to landfill sites:

  • Use paper plates, bowls and cups as opposed to styrofoam or plastic ones. Food soiled paper is compostable and can be returned to the earth to help nourish future food crops.
  • Wooden stir sticks can be composted. Plastic ones head to the landfill.
  • Waxed paper and plain paper bags are better for serving burgers, wraps and sandwiches as they can all be composted. Foil lined bags have to go in the garbage.
  • Ketchup, mustard, milk, cream, sugar and other condiments are more environmentally friendly served from large dispensers rather than individual pouches and blister packs.
  • Cardboard buckets and trays with paper liner are great for fries, rice, noodles or other foods that you are serving. It's all compostable!
  • Utensils: While recognising that plastic is the current medium of choice for disposable cutlery, there are alternatives if you wish to go the extra mile. Wooden chopsticks are compostable. Simple wooden two prong forks have been available for fries for a long time. There are now whole ranges of wooden utensils available.  There are also new compostable plastic solutions. Links to some of these are provided below in the resources section

The bottom line is: what gets brought onto the site is a huge factor in determining where stuff goes when it leaves the site. We would encourage everyone to make that little extra effort to help us help our planet.

As part of the regatta program this year, the "BEAT Green Team" will be awarding "Green Star" certificates to vendors and stalls who best fit our site recycling policies. There will be three levels of award based on the amount of landfill waste generated by the business or stall. A 3 star award recognizes vendors who generate NO WASTE, 2 star awards go to vendors who generate a minimal amount of landfill waste, one star to vendors who generate a lot of landfill waste. Vendors who generate excessive waste will not qualify for "Green Star" certificates. These certificates can be prominently displayed on the front of your stall so consumers can make informed decisions about the vendors they wish to support.

Crew Feeding Stations

One of the most impressive sites at our annual regatta is the "tent city" that springs up, manned by volunteers who feed huge numbers of traveling athletes. These feeding stations naturally produce large quantities of waste. In an effort to reduce the impact of your operations on the environment, please come prepared for our recycling program.

How we sort on site:

Every item can be sorted into one of 4 categories:

  • REFUNDABLES :  Just about any container that drinks are sold in except Milk Containers including soy milk. This includes pop cans, tetra packs, glass bottles, plastic bottles and flexible drink pouches.
  • RECYCLABLES : Clean - cardboard, paper, plastic, glass and metal. Food contaminated items cannot go into recycling, so please rinse plastic, glass and metal containers.
  • COMPOSTABLES: ALL ORGANIC MATTER. This includes all leftover food including bones, fat and meat. Any dirty paper or cardboard including paper towels, napkins etc. All waxed paper and cardboard INCLUDING milk cartons. Any wood products such as chopsticks, stir sticks etc. Paper plates, bowls and cups. Please guide your athletes to use the correct bins when finished with their food.
  • GARBAGE: Anything you weren't able to fit into one of the above categories.

When you arrive please obtain a green, blue and a black bin and colour coded signs for your crew cooking station. Our crew cooking area has a large sorting area at each end of the parking lot where you will need to empty your waste. Please separate your returnables into the large blue bin at one of the two main sorting areas. Our BEAT Green Team will come by on a regular basis to help educate your Crew about proper sorting. If you require extra bins to effectively implement our sorting scheme, let our team know when you arrive and we will work with you to set up suitable containers.

Campus wide Recycle stations

We urge everyone attending attending the regatta to take an extra 5 seconds to think before they dispose of unwanted items at our recycle stations. We will have members of our "BEAT Green Team" including our local cubs and scouts available to help you dispose of garbage, but we will also have clear signage at all disposal points guiding you to the appropriate containers for your trash.

Our stations will have

  • REFUNDABLES :  Just about any container that drinks are sold in except Milk Containers including soy milk. This includes pop cans, tetra packs, glass bottles, plastic bottles and flexible drink pouches.
  • RECYCLABLES : Clean - cardboard, paper, plastic, glass and metal. Food contaminated items cannot go into recycling, so please rinse plastic, glass and metal containers.
  • COMPOSTABLES: ALL ORGANIC MATTER. This includes all leftover food including bones, fat and meat. Any dirty paper or cardboard including paper towels, napkins etc. All waxed paper and cardboard INCLUDING milk cartons. Any wood products such as chopsticks, stir sticks etc. Paper plates, bowls and cups. Please guide your athletes to use the correct bins when finished with their food.
  • GARBAGE: Anything you weren't able to fit into one of the above categories.

Crew sleeping quarters such as the gym and auditorium are areas we would ask visiting crews in particular to make the effort to recycle correctly. Bag lunches must be taken apart and sorted properly.

Washroom and Washing stations

In our washroom and washing station areas, there will be special bins marked "Paper Towels Only." These are intended for paper towels only and cannot have other washroom-associated waste deposited in them. There will always be a "GARBAGE" container at the same location and a refundable/recyclable container not too far away. Please help our "Green Team" by observing these important disposal requests in our washroom areas.

If you have any questions please look for a member of our Green Team so we can help you in our mission to work toward a Zero Waste event.

arrow-left
arrow-right
Play Youtube
Raise/Lower Content Zoom
load image